Are you looking for ways to manage your subcontractors effectively? One of the biggest issues general contractors have is managing their subcontractors.
In a perfect world, these professionals are part of the construction project. They ensure the work is delivered on time while following the best safety standards. Generally, the most important aspects of subcontractor management are clear communication, professional documentation, and understanding value.
Here is how to manage subcontractors.
Avoid Potential Problems on the Job Site With This One Thing
Most contractors are missing out on thousands of dollars per month, and they don’t even know about it. If you want to avoid some of the issues on the job site, you should work with a reputable subcontractor.
No matter how careful you are, you’ll encounter problems that can stop you from finishing the project within the budget and on time. Common mishaps can happen, so you should know how to handle them.
A common issue on the job site is poor material management. It’s worth taking the necessary steps to ensure the materials are safe and accessible. You can even work with a team that can help in management.
Another issue that is often overlooked is safety. In a rushed mindset, injuries can occur when you least expect them. That’s why you should have a safety management program in place. However, these mishaps can be avoided by securing the right resources and being proactive.
You need professionals who understand the scope of work and those that comply with safety requirements. Furthermore, you should ensure the work produced is of acceptable quality.
The subcontractors will ensure you receive information ahead of schedule. Also, you should hold regular meetings to discuss quality, safety, and other environmental matters. If there are some problems, you can rectify them before getting worse.
Prepare Professional Documentation
You should clearly define the roles and responsibilities. Write out every detail and be clear on the support you’ll provide. Also, you should state how to handle any unforeseen conditions.
This is where you define the work process – never assume the subcontractors know what to do. Put the requirements in black and white, so you can gain legal rights in case something happens. You ought to specify the details of the deliverables, work and authority restrictions, scope of services, and quality standards.
A written document protects all parties and ensures everything is well understood before the work begins. Stay away from contractors who want to shake the hands and seal the deal – no matter how good their work is.
And make sure you review the document every year. It’s also crucial that you check with legal counsel if the scope of the project is valid or not. Don’t forget to give the subcontractors a sense of security too.
Keep Track of Costs & Time
If you don’t plan your project well, the results can be discouraging. And because the phases of construction are interdependent, one phase should act as a prerequisite of the other. This is where you set the timeline.
First, you should state the scope of work. Both the contractor and the subs should come together and set the boundaries for their work. What work needs to be done? With clear deliverables, you can effectively examine the job processes. That way, everyone can acknowledge their responsibilities.
A subcontractor must have all the information they need for the job. Not to mention, you should update them in case of any changes. We all know that a construction project has many parts. A delay in a specific area can bring a knock-on effect. And that’s why you should communicate with the team to save time in the long run. But again, you should be available in case something needs further clarification.
Even more importantly, you should keep track of costs to stay within the budget. A construction management software can help to track and streamline invoicing and payments. In a nutshell, the cost estimate should start with an in-depth review of all the design documents like location, materials, logistics, and permits.
Another way to ensure you stay within budget is working with a company that offers cost estimating services. You want a team that can deliver comprehensive estimates and remains engaged with clients up to the completion of the project.
A reputable construction estimating firm will analyze everything you need in the construction process and reveal the hidden costs that may influence the overall estimates.
To Wrap It Up
By following the tips above, the operations around your project will be smoother. When hiring subcontractors, make sure their performance meets quality requirements. Of course, you should manage the team to avoid delays, accidents, and substandard work.